Full Feature Breakdown

Six features built around
one truth: expiries are preventable.

Every feature in renewalQ starts with one question — does this make it harder for a renewal to slip through? Here's everything that made the cut, and exactly what it does for your agency.

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6
Asset types tracked
6
Reminder stages per asset
256
-bit AES-GCM vault encryption
14
Day free trial, all features
Asset Tracking

Every asset. Every client. One view.

Domains, SSL certificates, hosting plans, AMC contracts, email packages, software licenses — tracked in one place with expiry dates, cost history, and a named person responsible for each one.

Domain Hosting SSL AMC Email Software
  • Bulk CSV import — move from spreadsheets in minutes
  • Soft delete with full history — nothing lost permanently
  • Year-on-year cost tracking — flag price increases before your client sees the invoice
  • Assign assets to team members for accountability
  • Filter by type, status, client, or urgency
Asset Portfolio 52 assets · 18 clients
technova.in
Domain · TechNova Pvt
Overdue
growthlab hosting
Hosting · GrowthLab Co
5d left
masatech.com SSL
SSL · MASA Technologies
15d left
bluewave AMC
AMC · BlueWave Studios
62d left
pixelstudio G Suite
Email · Pixel Studio
90d left
Reminder Engine

Set it once. Never follow up manually again.

Reminder chains fire automatically at 60, 30, 14, 7, 3, and 1 day before every expiry. Internal alerts go to your team. White-label client notifications go out from your domain. Once configured, the system runs itself — every time.

  • White-label client notifications sent from your domain — your brand, not ours
  • Customisable per asset — opt in or out of client notifications individually
  • Full reminder audit trail — every message logged with timestamp and delivery status
  • Reminder pipeline Kanban — see every asset's stage: Scheduled → Sent → Renewed
Reminder Pipeline — technova.in
90d

First Alert

Internal team notified · Email sent

30d

Client Notification

White-label email from agency

14d

Urgent Alert

Team + client re-notified

7d

Critical Reminder

Escalation to account owner

1d

Final Warning

Last chance before expiry

Encrypted Vault

Every client credential. Locked tight. Findable in seconds.

Store hosting logins, cPanel credentials, registrar accounts — encrypted with AES-256 GCM before they ever leave your browser. Your passphrase never touches our servers. Neither do your passwords, in readable form. Ever.

Zero-Knowledge Architecture
Your passphrase never leaves your device. We store only ciphertext. Even in a worst-case breach scenario, your credentials are unreadable without your passphrase.
Per-Asset Credentials
Credentials live alongside the asset they belong to. Find the domain — find the login. No hunting through shared docs, Slack threads, or stale email chains.
Full Audit Trail
Every reveal and copy is logged with timestamp, user, and action. Know exactly who accessed what credential and when.
AES-256 GCM PBKDF2 · 310k iterations Browser-only decryption Per-field encryption
Team Management

Three roles. Total clarity. No more "I thought you were handling it."

Invite team members, assign roles, and control exactly what each person can see and do. Every renewal task has a named owner. Every action leaves a trail. Accountability is built in — not bolted on.

Owner
Full Control
Agency owner with unrestricted access to every feature, setting, and team action.
  • Manage all assets & clients
  • Team invite & role management
  • Billing & subscription
  • Vault setup & team access
  • Full audit log access
Manager
Operational Access
Handles day-to-day asset and client management without touching billing or team settings.
  • Manage all assets & clients
  • Log renewals & update tasks
  • Access credential vault
  • Team management
  • Billing access
Member
Assigned Tasks Only
View-only across the portfolio. Can only update tasks explicitly assigned to them.
  • View all assets & clients
  • Update own assigned tasks
  • Create or delete assets
  • Vault access
  • Team or billing settings
MASA AI

Your portfolio intelligence — one question away.

MASA is your agency's AI analyst, trained on your own portfolio data. Ask which clients need attention this week, what your SSL exposure looks like, or what renewals will cost in Q1. Get a direct answer — no exports, no pivot tables, no guesswork.

MASA — Renewal AI

Your agency intelligence layer

Online
You
Which clients have assets expiring in the next 7 days?
M
You have 3 critical assets expiring within 7 days: technova.in (2 days overdue), GrowthLab hosting (5 days), and MASA Tech SSL (6 days). I'd recommend renewing the domain immediately — it's already past expiry.
You
What's the total renewal cost for Q1?
M
Based on current asset costs, Q1 renewals total $1,84,500. That's up 12% vs Q1 last year, mainly from 3 AMC contracts with cost variance flags. Want me to break it down by client?
Reports & Analytics

The numbers that tell you how your portfolio is really doing.

Expiry reports, cost variance tracking, and reminder pipeline analytics — the data your agency needs to get ahead of problems before they become conversations you don't want to have.

⏱
Expiry Report
Every asset grouped by urgency — overdue, 7 days, 30 days, 90 days. Know your exposure across the entire portfolio at a glance, not after it's too late.
Portfolio Overview
Total assets, active clients, portfolio health score, and type breakdown — your complete agency portfolio in one view, so client reviews take minutes instead of mornings.
Cost Intelligence
Year-on-year cost tracked per asset. Unusual price increases are flagged automatically — so you can renegotiate with the vendor, not explain to the client.

Everything you need to never miss
a client renewal again.

Join 200+ agencies already tracking 15,000+ client assets on renewalQ. 14-day free trial — import your existing data and be fully operational in under 20 minutes.

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No credit card required · Cancel anytime · All data exported on cancellation